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Benefits Administration

Free your HR and administrative teams from benefits administration to focus on the mission-critical priorities of running your business.

What we can offer

Benefits administration is challenging. Plan setup, enrollment, HIPAA and COBRA compliance are just a few of the considerations that employers must navigate to provide employees with a high quality benefits experience while also avoiding costly penalties for mistakes. Hiring a dedicated benefits staff can be expensive and burden an already busy HR department with additional duties that can lead to a wide variety of problems.

Ensuring that you deliver a quality benefits plan that saves money, makes employees happy, and keeps you in compliance with State and Federal regulations is crucial. Outsourcing benefits administration with Kona HR can deliver peace of mind and a better benefits experience for employers and employees alike.

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Benefit Services

NEW EMPLOYEE ENROLLMENT

NEW EMPLOYEE ONBOARDING

EMPLOYEE COMMUNICATIONS

INVOICE RECONCILIATION

ANNUAL OPEN ENROLLMENT

COBRA ADMINISTRATION

BENEFIT BROKER COORDINATION

Benefit services to fit your needs

Advantages of Kona Benefits Administration

Save Time

Relieve your staff from time-consuming open enrollment responsibilities as well as the ongoing challenge of keeping up with employee notices and inquiries, monitoring employee enrollments and benefit changes, and verifying accurate carrier enrollments and reconciling invoices.

Save Money

Benefits activities ebb and flow - a few hours each week with changes and pay cycles, and annual enrollment activities. With Kona HR, you pay strictly for the expertise and time required. No more ROI worries of staffing a position, contending with turnover, or coverage during vacations.

Great Employee Experience

Kona HR prioritizes great customer service and provides an elevated level of information, accessibility, and confidentiality for your employees through leveraged technology and a dedicated service team. Our personalized attention will boost employee satisfaction and engagement.

Maximize Value

Kona HR's expertise in Total Rewards and group benefit programs ensures that you get the best possible value in your benefits programs and maximum level of service from your broker, while keeping administration costs predictable and scaled to the size of your organization.

Professional Knowledge

The number one reason employers outsource administration is expertise. Keeping up with new regulations and ensuring full compliance is a monumental undertaking, particularly for an HR department that is already consumed by other work. Kona HR's experienced administrators can help relieve worrisome compliance burdens.

Objective Assessment

Having an objective professional opinion provided by experts is invaluable. Kona HR sees the bigger picture and provides the feedback necessary to ensure benefit plan designs that are tailored to your specific needs. Talking through your vision and exploring different solutions can lead to a more satisfying experience and cost-effective outcome for everyone involved.

Comprehensive Worry-Free Benefits Administration

Benefits administration is complex and time-sensitive, and a significant drain on your HR and administrative staff. Staying informed on ERISA, HIPPA, ACA, COBRA, and other changing healthcare and employee benefit regulations requires constant vigilance and care to avoid costly mistakes. When you entrust your benefits administration to the professionals at Kona HR you free up your staff to focus on other business priorities. You can relax knowing that your benefits administration is being handled by Kona HRs skilled team with years of experience in HR, benefits, and payroll administration.

We relieve the administrative burden of benefits administration.

Kona HR relieves the time-sensitive complexities of benefits administration—coordinating the day-to-day tracking, coordination, and reporting responsibilities, ensuring comprehensive employee communication, and reducing the administrative burden that often accompanies open enrollment periods.

We make sure your benefits programs are understood and valued.

Kona HR knows that your employee programs are key to attracting and retaining highly engaged employees and distinguishing your organization as an employer of choice. That’s why we focus on providing exceptional support services to your employees – including helping them learn about and enroll in their benefits programs, assisting with election changes, and answering questions. Kona HR reinforces your organization’s commitment to the well-being of its employees by helping them understand the costs and value of the benefits programs.

We minimize risk for a compliant benefits administration program.

When you entrust your benefits administration to the professionals at Kona HR, you can be sure that your process is legally sound and compliant. The Kona HR team includes benefits specialists who monitor relevant regulatory developments and coordinate with other advisory professionals as needed to ensure that your policies, tracking and reporting remain compliant.

We work seamlessly with your benefits broker and payroll service provider.

Kona HR works seamlessly with the broker and HRIS/payroll service provider of your choice to ensure that all employee information and elections are tracked and stored electronically in your HRIS/payroll databases. We can also recommend local and national brokers and HRIS/payroll service providers whose scope of services match your unique culture and needs. Kona HR excels at collaborating with your external service providers and internal systems administrators to achieve an efficient and streamlined benefits enrollment process that seeks to minimize hand written forms and transcription. Kona HR also coordinates with insurance carriers to ensure that your employees have access to all required information, including summaries and collateral for benefit offerings, electronic enrollment forms, important provider contact information, and links to provider tools and websites.

Ready to learn more?

Let's start a conversation today

Call, email, or send us a message to be connected with an HR advisor.

Call 212-389-6642 to speak
to a representative

Send us an email at
[email protected]